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JUSTIFICATION TOOLKIT

Need Help Obtaining Attendance Approval?

Keeping yourself fresh with knowledge and ahead of the game is key to advancing in your career.

By attending SCTE® Cable-Tec Expo®, you will return to your employer armed with the latest products and solutions. In some cases you may need to justify your attendance to the America’s largest cable telecommunications event of the year and below are tips on getting employer support for attending.

Helpful Tips

  • Focus on what you will specifically bring back to the organization as return for the investment.
  • Upon your return to the office prepare a presentation of what you learned so that your colleagues will benefit from your attendance.
  • Share the workshop schedule and speaker handouts with your colleagues. As an attendee, you have unlimited access to the featured speaker presentations and white papers.
  • Be ready with a plan that shows who will cover for you while you are attending the conference.
  • Be sure to check out the registration page where all the various rates are listed to see if you qualify for any of the lower rates or discounts (a pre-registration discount rate is available, SCTE members save even more, and CableLabs member company personnel registrations are complimentary as part of their CableLabs member benefits).

Below, we’ve provided a “justification letter” template—a letter to your supervisor explaining all of the benefits you’ll get from attending SCTE Cable-Tec Expo and how those benefits will make you a better employee to accelerate the deployment of technology and drive business results for your organization. This general template will get you started while allowing you to customize it to you and your company’s particular needs.

Letter To Supervisor

Dear <supervisor’s name>,

I would like to attend the SCTE Cable-Tec Expo 2022, the premier cable telecommunications engineering event, on September 19 – 22, in Philadelphia, PA. The conference will enable me to attend educational workshops that are directly applicable to my work.

I have identified the following workshops , which will allow me to gain knowledge in areas of that could immediately be put to use with <project(s) you are working on>. The presentations are facilitated by both leading industry experts and cable telecommunications colleagues who have faced similar challenges. I chose each of these presentations because it is directly related to an issue with which we currently are dealing. Getting the information in this educational format will greatly reduce the research time and costs normally incurred in researching the topics and will allow me to share this knowledge with our team upon my return.

I am seeking approval for the registration fee, travel expenses to the conference and expenses during the conference. A detailed cost breakdown and total cost are in the paragraph below.

Here is the breakdown of travel costs:
Airfare: <$xxxx>
Transportation: <$xxxx>
Hotel: <$xxxx>
Meals: <$xxxx>
Conference Fee: <$xxxx>

The total costs associated with attending this conference are <$xxxx>.

The opportunity for me to gain knowledge in specific areas of <your area of expertise> makes my attendance at the SCTE Cable-Tec Expo 2022 a wise investment, which will yield rich dividends for <name of your organization>.

Sincerely, <your name>